Senior Project Coordinator

San Rafael, CA 94901

Posted: 08/06/2019 Employment Type: Contract Industry: Clinical & Scientific Job Number: 16192

Bayside Solutions is seeking a Senior Project Coordinator to be part of our client’ s team in San Rafael. This is an opportunity to work with the largest privately held pharmaceutical corporation in the world and ranks among the world' s 20 leading pharmaceutical corporations.

Our Client’ s culture is highly collaborative, offers an environment that encourages employees to expand their knowledge in order to make a profound impact on patients’ lives. This could explain why their company has been recognized as one of the “ Top Twenty Employers” in biotechnology and pharmaceuticals by Science Careers.

Our Company Bio:  Bayside Solutions was founded in 2001, Bayside was recognized as one of the fastest growing professional staffing companies in Northern California. The numbers tell the story: We have close to a 100% client retention rate, 700% growth in four plus years and over 95% repeat business. Our dedication to building partnership relationships with both our clients and our recruits is the key to our phenomenal success.

You can find additional information on our company website at

Senior Project Coordinator:

Job Benefits:
  • An opportunity to join a patient-focused organization that is driven to develop, manufacture and commercialize medicines to treat life threatening conditions.
  • Work for a company that is local to the bay area and recognized as a leader of innovation.
  • Competitive compensation commensurate with experience.
  • This position is eligible for medical, vision, dental benefits, paid sick time, and 401K.

Summary of Responsibilities:
  • Administration of SharePoint Collaboration Sites, SharePoint Content Center, COE BioWeb Page, Project Web Application, and Power BI Reports
  • Maintenance of all systems
  • Content standardization
  • Development of processes and guidelines for use of systems
  • Coordination of the Governance (PPG) Meetings for project portfolio management
  • Calendaring of governance meetings and managing invites
  • Administering the governance collaboration Site, collection and organization of presentation materials for the governance meetings
  • Keeping governance member and distribution lists up to date
  • Weekly review of changes to project budgets from baseline and tracking of the deltas
  • Technology Strategy and Investment planning service Support
  • Management of tools and templates
  • Calendaring of planning sessions and roadshows
  • Administration of collaboration site
  • Market & Industry adoption analysis
  • Management of tools and templates
  • Assisting with market intelligence gathering
  • Calendaring of planning sessions and roadshows
  • Administration of collaboration site
  • Lesson Learned
  • Coordination of Lessons Learned workshops
  • Maintenance of the Lesson Learned database
  • Administration of collaboration site
  • Management of tools and templates
  • Collection and analysis of metrics
  • Assist with compiling reports, presentations and communications for internal stakeholders
  • Manage agendas, minutes, logistics and preparation for meetings with stakeholders

Summary of Qualifications:
  • Undergraduate degree, BA/BS in life sciences, engineering, or related degree
  • 4-5 years of experience with project coordination
  • Experience with budgeting and financial processes (planning, forecasting, tracking of actuals and accruals), Capital project codes, invoicing and requisition management, Capital vs Expense tracking
  • Hands on experience with Microsoft SharePoint (Collaboration Sites), Microsoft Visio, Microsoft Project (Project Web Application), Microsoft Power BI, Microsoft Flow, Microsoft Power Apps
  • Ability to handle multiple priorities in a fast paced ambiguous environment
  • Ability to manage collaboration sites and dashboards, while ensuring effective and timely collaboration and communications with key partners
  • Exceptional collaboration skills to effectively operate in a matrixed organization
  • Hands on experience with purchasing and invoicing systems such as Ariba
  • PMI preferred, familiarity with agile is a plus

Allison Glogovac

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