Senior Manager, Project and Portfolio Management

Menlo Park, CA 94025

Posted: 07/20/2018 Employment Type: Direct Hire Industry: Clinical & Scientific Job Number: 13537

Our client in Menlo Park is looking to have a Senior Manager, Project and Portfolio Management to  join their growing team!

Bayside Solutions is seeking a highly motivated, professional and experienced Senior Manager, Project and Portfolio Management to be a part of a high-growth organization. This is a unique opportunity to join a growing team in a forward thinking biotech company to work with unique bio-engineer microbes for their clientele.

Our Company Bio: Bayside Solutions was founded in 2001, Bayside was recognized as one of the fastest growing professional staffing companies in Northern California. The numbers tell the story: We have close to a 100% client retention rate, 700% growth in four plus years and over 95% repeat business. Our dedication to building partnership relationships with both our clients and our recruits is the key to our phenomenal success.

You can find additional information on our company website at

Senior Manager, Project and Portfolio Management

Job Benefits:
  • An opportunity to significantly impart the future of the company’ s operations
  • A competitive base salary
  • On the job training, both in person/online

Summary of Responsibilities:
  • Be responsible for managing one or more highly complex development projects; co-lead early stage development team(s) with a project team leader to drive preclinical assets into the clinic.
  • Work closely with the project team members representing preclinical, clinical, regulatory, and operations, CMC, quality, legal departments in a matrix team environment to develop concise strategic development proposals, integrated project plans, and manage and track key project deliverables.
  • Provide regular project team deliverables and progress updates to Senior Management.
  • Work with the Project Leader to proactively facilitate team discussions on project strategies, short-term and long-term project planning, opportunities for expediting timelines, identification resource constraints, and proactively identify complex project issues and risks, and assure appropriate escalation.
  • Schedule and facilitate Cross-Functional Project Team meetings using meeting management best practices to drive cross-functional communication, timely and effective decision-making, and successful execution of program objectives. Develop agendas and summarize key meeting discussions and decisions (meeting minutes).
  • Develop, track and maintain project development timelines, deliverables and milestones; including understanding and communicating inter-dependencies and critical path activities.
  • Develop, track and maintain project publication plans, work with team to identify key conferences and journals, coordinate publication development and publication gap analysis.
  • Work closely with and build strong working relationships with cross-functional team members to develop a collaborative team environment and manage timelines for regulatory submissions (IND/NDA/BLA/MAA, etc.).
  • Assists in the review of project team regulatory documents and SOP revisions, if relevant.
  • Work closely with Sr. Director PPM in ongoing enhancements and development of team processes, structures, and project reporting tools.
  • Report into the Senior Director, Project and Portfolio Management.

Requirements of Qualification: 
  • BS required; Master’ s Degree Preferred.
  • 5+ years of project management experience, with a minimum of 3 years in early and/or late stage drug development project management.
  • Exposure to early-stage programs (pre-clinical though Phase I/II proof-of-concept) essential; and exposure to late-stage programs (Phase II/III pivotal) a plus.
  • Able to work independently with minimal oversight
  • Proven ability to balance the strategic needs of the program with tactical day-to-day activities.
  • Ability to analyze complex activities and information to help guide decision-making that meets the overall objectives and long-range plans of projects and the organization
  • Excellent people (soft) skills, diplomacy and positive influencing abilities.
  • Gene therapy and rare disease experience preferred.
  • Ability to proactively predict issues and solve problems, identify risks.
  • Ability to drive decision-making within a multi-disciplinary, multi-regional, matrix team.
  • Understanding of US and EU Regulatory requirements.
  • Outstanding communication, planning and organizational skills.
  • Highly collaborative team player who fosters open communication and able to facilitate urgent needs.
  • Successful track record of creating and managing accurate timelines and the use of project software (Microsoft Project, Visio, PowerPoint and Excel, etc.).

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