Materials Management Specialist

Menlo Park, CA 94025

Posted: 09/13/2019 Employment Type: Contract-to-Hire Job Number: 16420

Bayside Solutions is seeking a Materials Management Specialist to be part of our client’ s team in Menlo Park. This is an opportunity to work with a fully integrated commercial-stage biopharmaceutical company.

Our Company Bio:  Bayside Solutions was founded in 2001, Bayside was recognized as one of the fastest growing professional staffing companies in Northern California. The numbers tell the story: We have close to a 100% client retention rate, 700% growth in four plus years and over 95% repeat business. Our dedication to building partnership relationships with both our clients and our recruits is the key to our phenomenal success.

You can find additional information on our company website at www.baysidesolutions.com.

Materials Management Specialist

Job Responsibilities:
  • Work closely with buyer/planner to ensure adequate materials and supplies are being purchased for campaigns, development, testing and on hand inventory.
  • Utilize proper forecasting, planning, procurement and purchasing to ensure materials and supplies are made available for use
  • Participate/Lead monthly update meetings
  • Perform regular cycle counts, adjust inventories, investigate discrepancies, implement corrective measures and ensure replacement materials are purchased to maintain proper supplies
  • Interface with department customers to ensure that warehouse functions are being performed in a timely and accurate manner and all required and requested materials are available
  • Perform material rejection and disposal/destruction as appropriate for expired, unapproved and/or failed materials
  • Check goods against purchase orders or invoices, adjust inventories and maintain records. Perform delivery and releasing/stocking of materials in a timely manner
  • Responsible for receipt, issuance, inventory and inventory tracking of stored AO and CTO samples
  • Initiate and update materials management documentation, such as SOP’ s, Work Instructions (WI’ s), logs and other documentation as needed. Document/record and review GxP data, information and documentation for accuracy, quality and compliance
  • Perform domestic and international shipping duties for final product, testing, other materials and equipment utilizing industry approved shipping methods, shipping, transfer or customs documents and use of approved shippers, while utilizing approved shipping vendors
  • Generation and reporting of monthly department metrics & KPI’ s
  • Responsible for budget input and generation, budget management and tracking, budget reconciliation and accrual in conjunction with the buyer/planner budget planning and generation activities
  • Maintain safe working areas and environments in all areas of responsibility. Handle all materials safely and follow all GxP, Safety Data Sheets and all other safety requirements and departmental policies and procedures
  • Perform delivery and releasing/stocking of materials in a timely manner
  • Responsible for receipt, issuance, inventory and inventory tracking of stored AO and CTO samples
  • Initiate and update materials management documentation, such as SOP’ s, Work Instructions (WI’ s), logs and other documentation as needed. Document/record and review GxP data, information and documentation for accuracy, quality and compliance
  • Perform domestic and international shipping duties for final product, testing, other materials and equipment utilizing industry approved shipping methods, shipping, transfer or customs documents and use of approved shippers, while utilizing approved shipping vendors
  • Generation and reporting of monthly department metrics & KPI’ s
  • Responsible for budget input and generation, budget management and tracking, budget reconciliation and accrual in conjunction with the buyer/planner budget planning and generation activities
  • Maintain safe working areas and environments in all areas of responsibility.
  • Perform receiving, handling, storage, inventory
  • Perform backup hazardous and medical waste handling, inventory and shipment as needed following industry guidelines and regulations
  • Interface with Environmental Health & Safety and the hazardous waste disposal company as needed
  • Maintain all current training & certifications utilizing Master Control and other available internal and external trainings, comply with all HAZMAT, DOT, workplace safety, OSHA, CFR, IATA, ICAO, IMDG, customs, transfer and transfer agent regulations
  • Provide buyer/planner support and backup purchasing activities as needed
  • Provide general support to facility operations as needed 

Job Requirements:

The ideal candidate for this position must have:
  • Experience working in a similar role in a biotech, pharmaceutical or medical device company, including the handling, packaging and shipping of sensitive cryopreserved materials
  • Ability to develop solutions to a variety of problems of moderate scope and complexity

Education & skills:
  • BA/BS and a minimum of 2-4 years related industry experience or high school degree and a minimum of 5-7 years related industry experience or equivalent combination of education and experience
  • Strong computer skills with an emphasis on the full Microsoft Office Suite of programs, with strong Excel skills preferred, (NetSuite ERP system, electronic file storage, online interface and scheduling with 3rd party vendor systems)
  • Prior experience performing similar duties in a GXP environment and a basic understanding of materials management, inventory control and material/invoice reconciliation. General knowledge of other operational areas such as QA, CTO, AO, Planning is desired
  • Good communication and collaboration skills preferred

 

 

Lissa Zamolo

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