Facilities Scheduling Coordinator

Novato, CA 94949

Posted: 09/11/2019 Employment Type: Contract Industry: Clinical & Scientific Job Number: 16404

Bayside Solutions is seeking a Facilities Scheduling Coordinator to be part of our client’ s team in Novato. This is an opportunity to work with the largest privately held pharmaceutical corporation in the world and ranks among the world' s 20 leading pharmaceutical corporations.

Our Client’ s culture is highly collaborative, offers an environment that encourages employees to expand their knowledge in order to make a profound impact on patients’ lives. This could explain why their company has been recognized as one of the “ Top Twenty Employers” in biotechnology and pharmaceuticals by Science Careers.

Our Company Bio:  Bayside Solutions was founded in 2001, Bayside was recognized as one of the fastest growing professional staffing companies in Northern California. The numbers tell the story: We have close to a 100% client retention rate, 700% growth in four plus years and over 95% repeat business. Our dedication to building partnership relationships with both our clients and our recruits is the key to our phenomenal success.

You can find additional information on our company website at www.baysidesolutions.com.

Facilities Scheduling Coordinator

Job Benefits:
  • An opportunity to join a patient-focused organization that is driven to develop, manufacture and commercialize medicines to treat life threatening conditions.
  • Work for a company that is local to the bay area and recognized as a leader of innovation.
  • Competitive compensation commensurate with experience.
  • This position is eligible for medical, vision, dental benefits, paid sick time, and 401K.

Summary of Responsibilities:
  • The position is responsible for providing a wide range of critical support for Facilities Services in the Maintenance Business Office (MBO).  The focus of the position will be coordination, scheduling, and communication of non GxP and GxP work orders across multiple buildings and campuses.  Failure to efficiently evaluate the scope of work required by this position would have serious negative impact on compliance, equipment reliability, and manufacturing uptime.
  • Assign maintenance and calibration work orders generated on a monthly basis. Assign other work orders as needed to support proper work order flow including movement to and from parts, execution, and compliance staff
  • Assist with scheduling equipment time with MFG for all impacting utility or process PMs, calibrations and repairs (coordinating with Manufacturing Planners)
  • Monitor and manage scheduling and planning inboxes in CMMS
  • Participation in daily manufacturing planning meeting to determine equipment availability for impacting and non-impacting work
  • Issue new work orders to follow up on ongoing issues, PM follow-up, or at the direction of supervision/compliance
  • Assist with reviewing work order requests for appropriate details and scope as part of the pre-execution review process
  • Work with CMMS users, FAC compliance, and execution staff to clarify work order scope as needed
  • Communicate controlled environment impacting work with Facility Compliance as needed for PMS, calibrations, and repairs
  • Work to eliminate excessive downtime to MFG by combining work when possible
  • Review shift pass downs, emergency work, and new work requests to update customer on any new issues on a daily basis. Monitor parts updates for work requiring parts on orders
  • Assist supervision and compliance in scheduling or communicating urgent or emergency work as needed
  • Categorize and monitor shutdown related work orders during production periods
  • Assist planner with scheduling changeover, shutdown, and other projects as needed
  • Assist/lead shutdown related activities during shutdown periods
  • Contact and collaborate with external vendors to schedule work onsite
  • Review vendor documentation after completion of maintenance tasks
  • Impacting and non-Impacting work to schedule
  • Compliance related: SARs, Change Request evaluation, potential quality events
  • Mechanic availability
  • Daily WO review/approval requiring exercise of judgment and critical thinking in regards to escalation of serious issues
  • Tracking of daily work to advise on return to service with area and equipment owners
  • Other projects/tasks as assigned by management

Summary of Qualifications:
  • Bachelors of Arts/Science Degree (Engineering, Operations, Supply Chain, or Scientific Field Preferred)
  • A combination of technical, military, and/or equivalent experience can be used in lieu of degree
  • Work experience in heavily regulated industry Ideal
  • Understanding of GMP utility systems and manufacturing process equipment
  • Knowledge of GMP compliance requirements related to maintenance operations
  • The employee must have the ability to perform a high volume of complex tasks with attention to detail
  • Position requires exceptional organizational, communication, and critical thinking skills
  • Position will require working within client enterprise software systems including, CMMS, Trackwise, Oracle, Bio-G, JIRA, and Compliance Wire. Experience with one or more of these systems is highly desirable
  • Understanding of parts planning and inventory control practices highly desired
  • Strong computer skills, including Microsoft Excel, Word, Project, PowerPoint
  • Ability to read and interpret P&ID and other technical drawings desired
  • Handle multiple tasks concurrently and be flexible and adaptable, as needed
  • Self-motivated individual, able to work well in a team environment
  • Performs tasks as a team member and works to build rapport with others
  • Foster and maintain positive relationships with end users, customers, and cross-functional support groups
  • Knowledge of safety practices and procedures, as well as problem solving skills

Ethan Christenson
Scientific Recruiter

If you are looking for career growth or new opportunities you have come to the right place! Here at Bayside solutions we specialize in relationship based recruiting, we are focused and determined to take your career in the direction you want it to go. I would love to talk to you about your career objectives, sports, traveling, or anything else that interests you. I look forward to getting to know you and where you want to go!
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