Administrative Associate III

South San Francisco, CA 94080

Posted: 04/04/2019 Employment Type: Contract Industry: Clinical & Scientific Job Number: 15444

Bayside Solutions is seeking an Administrative Associate III to be part of our client’ s team in South San Francisco. This is an opportunity to work with the largest privately held pharmaceutical corporation in the world and ranks among the world' s 20 leading pharmaceutical corporations.

Our Client’ s culture is highly collaborative, offers an environment that encourages employees to expand their knowledge in order to make a profound impact on patients’ lives. This could explain why their company has been recognized as one of the “ Top Twenty Employers” in biotechnology and pharmaceuticals by Science Careers.

Our Company Bio:  Bayside Solutions was founded in 2001, Bayside was recognized as one of the fastest growing professional staffing companies in Northern California. The numbers tell the story: We have close to a 100% client retention rate, 700% growth in four plus years and over 95% repeat business. Our dedication to building partnership relationships with both our clients and our recruits is the key to our phenomenal success.

You can find additional information on our company website at

Administrative Associate III

Job Benefits:
  • An opportunity to join a patient-focused organization that is driven to develop, manufacture and commercialize medicines to treat life threatening conditions.
  • Work for a company that is local to the bay area and recognized as a leader of innovation.
  • Competitive compensation commensurate with experience.
  • This position is eligible for medical, vision, dental benefits, paid sick time, and 401K.

Summary of Responsibilities:
  • Provide accurate and effective administrative support to Managers, and coordinate administrative duties with other Administrative Associates to provide seamless support for the group
  • Identify and anticipate needs of the group and plan work activities accordingly
  • Manage multiple schedules with heavy calendaring of complex meetings. Arrange, coordinate and support meetings, events, and activities both on and off-site
  • Generate, disseminate and maintain documents and information
  • Develop, implement and evaluate department work processes and procedures. Manage deadlines related to business planning as well as other special projects
  • Collaborate with Admin team to support complex projects and deadlines. General office responsibilities include but not limited to:

Schedule and coordinate staff onsite/offsite meetings, create and prepare presentation materials, assist with special projects, schedule travel for staff, process payment and expense reports, maintain files, order department office supplies, maintain photocopying equipment, order catering and other supplies for a variety of meetings and events, greet visitors, disseminate information, fully utilize PC/MAC and software applications.

  • Bachelor' s degree, Pharma industry experience is preferred.
  • At least 5 years of recent experience as an administrative assistant
  • Excellent interpersonal and verbal/written communication skills
  • Ability to work effectively, independently and accurately, sometimes under pressure
  • Excellent time management, organizational skills, attention to detail, follow through and ability to prioritize
  • Work and interact in a highly professional manner with a wide range of people within the department and across the company
  • Be collaborative and willing to contribute and assist others in the department as needs arise
  • Handle multiple tasks simultaneously
  • Proficiency in Microsoft Word, Excel and PowerPoint is required
  • Must be able to lift up to 10 pounds

Maria Khalil

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