Information Specialist- Engineering Records

South San Francisco, CA 94080 | Contract

Post Date: 05/16/2017 Job ID: 11194 Industry: Clinical & Scientific

Bayside Solutions is seeking an Information Specialist- Engineering Records to be part of our client’ s team in South San Francisco. This is an opportunity to work with one of the largest Biopharmaceutical companies in the world developing innovative medicine to improve the quality of patients’ lives.

Our Client’ s culture is highly collaborative, offers an environment that encourages employees to expand their knowledge in order to make a profound impact on patients’ lives. This could explain why their company has been recognized as one of the “ Top Twenty Employers” in biotechnology and pharmaceuticals by Science Careers.

Our Company Bio:  Bayside Solutions was founded in 2001, Bayside was recognized as one of the fastest growing professional staffing companies in Northern California. The numbers tell the story: We have close to a 100% client retention rate, 700% growth in four plus years and over 95% repeat business. Our dedication to building partnership relationships with both our clients and our recruits is the key to our phenomenal success.

You can find additional information on our company website at

Information Specialist- Engineering Records

Engineering Records play an integral role in all construction projects (PTAA, Design & Construction, and SSFP Process and Project Engineering) by helping project teams meet their documentation deliverables.

Job Benefits:
  • An opportunity to join a patient-focused organization that is driven to develop, manufacture and commercialize medicines to treat life threatening conditions.
  • Work for a company that is local to the bay area and recognized as a leader of innovation.  
  • Competitive compensation commensurate with experience.
  • This position is eligible for medical, vision, dental benefits, paid sick time, and 401K.

Summary or Responsibilities:
  • Ensures activities are in compliance with Internal Procedures, Engineering Standards, and Corporate Records Document Management (COREMAP).
  • Collaborates with the Project Teams during project to establish record deliverables.
  • Provides drawing, document and equipment tag numbers.
  • Provides native files of existing drawings to customers.
  • Fulfills printing and scanning requests.
  • Ensures large format printers are operational.
  • Ensures hard copy and electronic copies of TOPs are identical for GMP Projects.
  • Ensure e copy TOPs meet Standard for non GMP projects.
  • Ensures drawing list in TOP to Genentech Drafting Order and ensure database is updated.
  • Uploads documents into repositories.
  • Archives paper documentation to offsite archive location.
  • Provides training to contract project management on Records Management policies and procedures.
  • Responds to requests from regulatory agencies.
  • Assumes “ Coordinator” Role in Electronic Document Management System (EDMS) for lifecycle workflow administration.
  • Manages change management per the EDMS document lifecycle (e.g., managing approval, periodic review and withdrawal of documents).
  • Maintains electronic access to documents published in EDMS Portal via the local Site Virtual Book.
  • Manages EDMS account requests and EDMS role based training.

Summary of Qualifications:
  • BA - 0-2 years experience, AA - 7 years experience
  • Knowledge of Contruction/Engineering Project Management FDA or other regulatory experience a plus
  • Databases (e.g., FileMaker Pro, Access), Electronic Document Management Systems.
  • Design and Construction background a plus, Document Management background a plus, Facilites background a plus
  • Great customer service skills
  • Detailed oriented
  • Takes Ownership


Brierly Lindberg

Have you ever been submitted by a recruiter, and never given any feedback? Here at Bayside Solutions, we hold ourselves to a higher standard than the average staffing agency. A tool is only as useful as the hand that wields it, just as I am only as useful as the candidates I associate with. My success is a byproduct of solid teamwork and transparency to ensure I put my contractors in the best possible position to succeed. With that in mind, I would enjoy the opportunity to learn more about you and start our relationship-based recruiting on a great note.

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