HR Coordinator

Santa Clara, CA | Contract

Post Date: 09/06/2017 Job ID: 11898 Industry: Clinical & Scientific

Bayside Solutions is seeking a HR Coordinator  to be part of our client’ s team in the East Bay. This is an opportunity to work with the largest biotech company and deliver better-targeted therapies.

Our Client’ s culture is highly collaborative, offers an environment that encourages employees to expand their knowledge in order to make a profound impact on patients’ lives. This could explain why their company has been recognized as one of America’ s best companies to work for by Forbes.

Our Company Bio:  Bayside Solutions was founded in 2001, Bayside was recognized as one of the fastest growing professional staffing companies in Northern California. The numbers tell the story: We have close to a 100% client retention rate, 700% growth in four plus years and over 95% repeat business. Our dedication to building partnership relationships with both our clients and our recruits is the key to our phenomenal success.

You can find additional information on our company website at

HR Coordinator

Job Benefits:
  • An opportunity to join a patient-focused organization that is driven to develop, manufacture and commercialize medicines to treat life threatening conditions.
  • Work for a company that is local to the bay area and recognized as a leader of innovation.  
  • Competitive compensation commensurate with experience.
  • This position is eligible for medical, vision, dental benefits, paid sick time, and 401K.

Summary of responsibilities:
  • Administers and monitors the pre-employment process for new hires, including offer letter process and onboarding documentation. 
  • Acts as additional resource for questions and/or troubleshooting issues with TALEO. 
  • Assists with training internal and external users on TALEO functionality. 
  • Manages data related to recruiting, staffing, EEO and candidate and new hire processing:  Orders candidate background investigations, prepares offer letters and supporting materials, schedules pre-employment drug screens, initiates relocation services, distributes and collects new employee paperwork, enters information into HRIS system.
  • Communicates with supervisors and applicable departments regarding applicant status and progress. 
  • Coordinates onboarding schedules and New Hire Orientation for new employees.
  • Participates in the development of and maintains process documentation for the Talent Acquisition Process.
  • Participates in determining appropriate recruiting sources for advertising and posting positions.
  • Conducts research and analyzes data on assigned projects including employment/temporary agency performance.
  • Exercises judgment on the right sourcing channels to be used.
  • Supports Talent Acquisition team with a wide range of miscellaneous projects including reporting and presentations.
  • Ensures employee data is entered into HR applications.
  • May assist with the immigration process and administration as a liaison with immigration attorneys.
  • Performs other HR duties as assigned.

Summary of Qualifications:
  • Bachelor’ s degree or equivalent combination of training/education and experience.
  • Minimum of 2 years of administrative, customer service or other office experience.
  • Experience in human resources, recruiting or staffing preferred.
  • Experience coordinating projects from inception to completion.
  • Ability to function in a fast-paced, change-oriented environment.
  • Superior organizational skills with proven ability to multi-task and handle competing priorities.
  • Ability to act at both the strategic and tactical levels.
  • Solid understanding of federal, state and local equal employment opportunity laws and regulations.
  • Demonstrated ability to establish and maintain business/client relationships through effective communication and negotiation.
  • Strong interpersonal, communication and listening skills, including the ability to communicate with diverse populations at all levels.
  • Proficiency with Microsoft Word, Excel, Outlook and PowerPoint, as well as electronic applicant tracking systems.


Cori Cook

I have always been a people person. As a clinical recruiter at Bayside Solutions, I get to build lasting relationships with candidates and assist them in finding job opportunities that they are as passionate about as I am about recruiting. At Bayside we believe in providing our candidates with the best possible experience, by listening to what they want in their careers and pairing them with great companies. If you’re interested in new opportunities now or would like to connect for the future, I’d love to hear from you!

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